![]() Outlook rules are a great way to ensure successful email management. You can create any custom rule based on a condition, apply a specific action and even create exceptions for the rule. ![]() There are many examples of Outlook rules. Outlook rules are a great way to stay on top of your emails – they can set up your inbox so it organizes itself! Along with setting up read receipts, Outlook rules can help enhance email communication. You can even use Outlook rules to play a special sound when you receive a certain email or arrange for alerts to be sent to your mobile device. ![]() You can also use it to automatically flag or forward emails for follow-up. You can use an Outlook rule to automatically move an email into an inbox based on whether it comes from a particular sender or includes a specific word or phrase. There are a lot of helpful ways to use Outlook rules. What can you do with different rules in Outlook? It can also help you separate the high-priority emails that require action from the information-only emails that can be read later. Organizing your emails in this way prevents you from missing an important email or not reading it on time. For example, you can set up a rule to automatically separate and forward emails from your colleagues, boss, clients, and vendors into separate email folders Outlook rules are used to automatically organize your inbox or to keep you up to date regarding certain important messages. Video tutorial on how to create rules in outlook.Creating an Outlook rule from a template.You can also create additional filters so not every message is forwarded to the new destination. Simply enter the new email address where you’d like to have emails forwarded. First, you’ll want to go into your email settings and search for an option to set up automated email forwarding. How do I automatically forward emails? Every email client’s exact steps will be different, but the concept is universal.The only exception to this would be if you manually forward their message and include them as one of the recipients. ![]() Can someone see when you forward their email? In short, no, someone can’t see you’ve forwarded their email.A message with a malicious link or attachment will be in more than one place and increase the likelihood of a breach. A copy of an unencrypted email in your secondary mailbox creates one more place a hacker can steal information. If everyone who emailed you encrypted their emails containing personal information, this wouldn’t be a problem. Automatically forwarding emails creates a duplicate of every message you receive in your mailbox, which means, in some instances, there’s one more copy of an email containing sensitive information. ![]()
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